Operational Support and Risk and Reporting Officer – Gibraltar

Operational Support and Risk and Reporting Officer – Gibraltar

Location: Gibraltar

Job title: Operations Support and Risk and Reporting Officer

Reporting to: Managing Director

Direct reports: None

Job Purpose

To provide administration, risk management, taxation / regulatory and wider reporting support to the Whitmill business helping to ensure that legal, compliance and administrative obligations are met across the business in a timely and efficient manner.

The role will help ensure accurate data management within the PlainSail IT administration application, supporting multi-jurisdictional reporting (including FATCA, CRS, economic substance and wider regulatory obligations) and the effective identification and management of risk across the client entities Whitmill administers with supporting management information to the Whitmill board, its committees and senior leadership.

Key Result Areas

Tax, Regulatory and AEOI Reporting:

• FATCA & CRS categorisation and reporting;
• Substance, tax and regulatory / compliance reporting / obligations outside of Gibraltar ensuring requirements / deadlines are met; and
• Gibraltar substance, tax and regulatory / compliance reporting / obligations (including UBO and Trust registers) ensuring requirements / deadlines are met.

Risk Management:

• Completion of Structure Periodic Reviews / Annual Structure Administration Risk Reviews;
• Completion of Client Risk Assessments / Structure Risk Assessments as part of the risk reviews and on trigger events;
• Data integrity as part of risk reviews – checking, adding / refreshing data / records (including structure charts);
• Provision of Key Performance and Key Risk Indicator management information and Registers (Conflicts of Interest, PEPs, Risk Events, Breaches etc.) to Whitmill’s Board / Committees and senior management team; and
• Support and follow up on outstanding risk activity (i.e. review points).

PlainSail:

• Subject matter expert
• Support PlainSail change and its effective delivery including training / coaching;
• Bespoke procedure owner where this is needed; and
• Inventory / data / Workflow population.

Administration Support:

• Relationship / entity opening activity including PlainSail data;
• Relationship / entity closing activity including PlainSail data / wider record archiving;
• Payment support across banking platforms; and
• Ad hoc support as and when needed including holiday / sickness cover (i.e. minute preparation).

Key Competencies:

• Strong analytical skills and attention to detail
• Solid understanding of regulatory and compliance frameworks
• Experience with data management systems / reporting
• Ability to communicate complex information clearly
• Proactive, organised and able to work with limited supervision
• Deadline driven

Reporting Line:

The role operates with limited day-to-day supervision with escalation to Whitmill’s Managing Director